Sample of Building Maintenance Contract

A building maintenance contract is an agreement between a building owner and a facility management company outlining the services to be provided. The contract typically includes a range of services such as cleaning, maintenance, renovations, and repairs.

Here is a sample of a building maintenance contract:

Services Provided:

1. Cleaning: The facility management company shall be responsible for cleaning the building based on the agreed schedule. This includes sweeping, mopping, dusting, vacuuming, and disinfecting all common areas, restrooms, and individual offices or units.

2. Repairs and Maintenance: The facility management company shall perform regular and emergency repairs and maintenance services as needed. This includes repairing or replacing any damaged fixtures, doors, windows, flooring, and walls.

3. Renovations: The facility management company shall perform any necessary renovations or upgrades to the building, including painting, flooring, and electrical work.

4. Inspection and Reporting: The facility management company shall provide regular inspections of the building and identify any necessary repairs or upgrades. They shall also provide detailed reports of the inspections, including suggested action steps and projected timelines.

5. Security: The facility management company shall provide adequate security measures to ensure the safety of the building and its occupants. This includes installing surveillance cameras, alarm systems, and providing security guards as needed.

6. Landscaping: The facility management company shall be responsible for maintaining the outdoor areas including landscaping, snow removal, and parking lot maintenance.

Payment and Termination:

The building owner shall pay the facility management company based on the agreed contract terms and schedule. The contract may be terminated by either party upon providing written notice within the stipulated time frame.

Conclusion:

A building maintenance contract is an essential document that outlines services, payment schedules, and termination clauses. It ensures that the building owner and facility management company are both clear on their responsibilities and expectations. By having a comprehensive contract in place, it helps to prevent any misunderstandings or disputes in the future.

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